Personal Assistant (PA)

Job Summary
ABOUT US
Knoxed Infotech has zeal and expertise in technology and innovation to make your dreams a reality. We are an ISO-TUV certified company with experience in the market of over 10 years. The following are some of the services we provide:

• IT Services and solutions
• Custom Software Development
• Customer Support
• Graphics
• We also support Clients based in the UK and Germany through our dedicated departments as follows:
• Procurement
• Sales
• Human Resources
• We have our office locations in the UK, Germany and China. We believe in and support diversity. Our teams come from different Geographical locations within India and we believe that adds richness to our skill sets and knowledge. Our products are supplied to big-name brands and have been featured in the famous international magazine, having received an excellent five-star rating. We have, over the years remained committed to providing our clients with quality, customized service and it is this business model that has allowed us to expand and grow.
• KNOXED TRAININGS

Knoxed Infotech has zeal and expertise in technology and innovation to make your dreams a reality. We are an ISO-TUV certified company with experience in the market of over 10 years. The following are some of the services we provide:

• IT Services and solutions
• Custom Software Development
• Customer Support
• Graphics
• We also support Clients based in the UK and Germany through our dedicated departments as follows:
• Procurement
• Sales
• Human Resources
• We have our office locations in the UK, Germany and China. We believe in and support diversity. Our teams come from different Geographical locations within India and we believe that adds richness to our skill sets and knowledge. Our products are supplied to big-name brands and have been featured in the famous international magazine, having received an excellent five-star rating. We have, over the years remained committed to providing our clients with quality, customized service and it is this business model that has allowed us to expand and grow. At Knoxed Infotech, we believe in our staff potential and aim to support all staff and develop their skills through comprehensive training and development programs. In line with this, we are providing a training facility for employees like Department training and business skills development training. For this purpose, the company is investing over Rs. 2,00,000 and believes that enhancing staff skill sets will prove to be mutually beneficial in the longer run.
• KNOXED TRAINING DETAILS
• PDCA (Plan-Do-Check-Act)
• 5W 1H (Who, What, When, Where, Why, and How)
• Quality Module – Think before you act
• Knoxed Document Process
• Thinking in color
• Myers Briggs
• Learning to delegate
• Professionalism
• SMART methodology
• Meeting and Agenda structure

JOB OVERVIEW

We are seeking two experienced and highly organized Personal Assistants (PAs) to provide comprehensive administrative support to our CEO and Chairman, who are based in the UK. The PAs will work from our Pune office and will be responsible for managing various administrative tasks, ensuring effective communication, and assisting in day-to-day operations.

ROLES AND RESPONSIBILITIES:

Email Management: Organize, prioritize, and respond to emails on behalf of the CEO and Chairman. Flag and highlight important messages for their immediate attention.

Document Management: Review and ensure the proper structure and formatting of documents. Assist in the preparation and distribution of reports, presentations, and correspondence.

Reminders and Alerts: Set up reminders and alerts for document deadlines, meetings, and task completion to ensure timely follow-up.

Meeting Support: Compile meeting agendas and materials, schedule appointments, and manage calendar events for the CEO and Chairman. Take meeting notes and distribute summaries.

Liaison with Service Providers: Communicate with external service providers, including accountants and other professionals, to ensure seamless information exchange and no delays in responding to urgent or non-urgent matters.

Providing secretarial and administrative support to the CEO and Chairman, including complex diary management and an extremely busy email inbox.

Being the liaison and first point of contact with clients, company staff, and business contacts.

Actioning correspondence, including all routine email correspondence, forwarding queries to appropriate team members, and responding directly when required.

Creating client contact records, job set-ups, and client invoices in our management system

Processing accounts payable invoices.

Managing our office facilities, trouble-shooting, ordering stationery and supplies

Project management of ad hoc projects, events, and meetings

QUALIFICATION:

Bachelor’s degree in Business Administration, Management, or a related field (preferred).

Proven experience as a Personal Assistant or similar role, with a strong background in administrative tasks.

Exceptional organizational and time-management skills.

Proficient in using office software (e.g., Microsoft Office Suite).

Excellent communication skills, both written and verbal.

Strong attention to detail and the ability to maintain confidentiality.

Flexibility to work outside of regular office hours, as needed.

Knowledge of PHP programming (an advantage, but not mandatory, given the user profile provided)

Job Type: Full-time

Pay: ₹27,000.00 – ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Schedule:

• Monday to Friday

Education:

• Master’s (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person